Department of Public Charities, 1885-1929

Scope and Contents

Admissions, Admissions, Discharges and Deaths and Requisitions, Inventory and Distribution ledgers make up the bulk of this series. Patient/Inmate religion is sporadically entered. As with previous series some of these ledgers are separated between male and female inmates. This series also contains the only “Condensing Register” in the entire collection. This ledger contains all the same information as the Admissions, Death and Discharge ledgers, but the dates follow the date of death or discharge. The only thing to differentiate the ledgers is the printed “Condensing Register” on the spine. Census records as well as Admission, Discharge and Death ledgers all overlap with prior series. The Census records also vary with data kept on either a weekly or daily basis. Some ledgers are simply list numbers, whereas other ledgers contain names. Requisition, Distribution and Inventory Ledgers include a variety of good and services including medical, surgical, foods and drugs as well as supplies required or inventoried at each institution. Inmates property – both financial and real are included in this series. This series contains ledgers for the personal and financial property of inmates. Information contained in these ledgers notes monetary amounts surrendered by the inmates upon arrival to the institution as well as other possessions. Most of the entries are carbon copies of receipts. No specific institution is named for these ledgers but a patient name and the ward which they were sent to is given. Hospital Ledgers give vital information regarding diseases and the condition the patient arrived in, along with their religion and country of origin.


31.8 cubic feet (159 volumes)



Conditions Governing Access

Collection is open for research. Patrons are required to use digital or microfilm copies for those volumes for which they are available. Advance notice is required for using original material. Please contact us to arrange access.

Series VI and VII of the collection contain subseries that are restricted. See individual series access notes for volume restrictions.


This series is divided into subseries and arranged chronologically by date.

Existence and Location of Copies

This series contains records in digital format and volumes on microfilm. For volumes not digitized or on microfilm, please see an archivist.